Degree and Certificate Requirements

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1. Degree and Certificate Requirements
   1. Master’s
      1. Advisor / Advisory Committee
      2. Program of Study
      3. Academic Residency Requirement
      4. Comprehensive Examination
      5. Capstone Experience
      6. Thesis
         1. Oral Thesis Examination
      7. Time Limit for Master’s Degree
         1. Time Limit for Stackable Master’s Degree
   2. Doctoral
      1. Professional Doctoral Degrees
         1. Advisor / Advisory Committee
         2. Curricular Requirements
         3. Scholarly Discipline Requirement
         4. Academic Residency Requirement
         5. Time Limit for Professional Doctoral Degree
      2. Research Doctoral Degree
         1. Advisor / Advisory Committee
         2. Program of Study
         3. Scholarly Discipline Requirement
         4. Academic Residency Requirement
         5. Comprehensive Examination
         6. Admission to Candidacy
         7. Dissertation
            1. Oral Dissertation Examination
         8. Time Limit for Research Doctoral Degree
2. Certificate Requirements
   1. Time Limit for Individual Certificates 
3. Thesis and Dissertation Policies
   1. Copyright for Theses or Dissertations
   2. Restricted Publication
4. Time Limit Extensions for Birth or Adoption
5. Transfer of Credit
   1. Transfer Eligibility
   2. Grad Mass Hours
6. Adding Degrees or Certificates
7. Sharing Credit Hours Between Programs
8. Changing or Updating Program or Program Requirements
   1. Adding an Additional Degree
   2. Adding/Removing a Certificate 
   3. Changing Degree Program
   4. Updating Program due to Program Restructure
9. Catalog of Entry
10. Degree Conferral
11. Certificate Conferral (non-degree)
12. Commencement Ceremony
    1. Doctoral Hooding
13. Transcripts
14. Diploma

For any master’s degree, a minimum of 30 graduate (semester) hours is required for conferral.

Advisor / Advisory Committee

In some programs, students have advisors to oversee their research, teaching, and/or service. Those advisors may be assigned by the program or determined by agreement between the student and a faculty member. In either case, if the advisor-advisee relationship becomes untenable for either the student or the advisor, either party may initiate a change of the relationship. Either party should refer first to departmental policy. If the department does not have a policy in place, the party is encouraged to consult their graduate chair. In the event the graduate chair is the advisor, the department chair should be consulted. If a satisfactory result is not achieved, either party may petition to the associate dean of their academic college.

Program of Study

Students should develop a program of study approved by their advisor and the departmental graduate committee early in their program to ensure that they satisfy all degree requirements in the most efficient manner possible. Cohort-based degrees may have a fixed program of study.

Students may not have more than 8 credits with a CR grade exclusive of practicum, internship, research, and thesis hours applied to their minimal credit requirements. Additional credits may be required by individual departments.

Undergraduate courses, courses taken for Audit, or any course designated as “dissertation” or “doctoral” may not be counted toward master’s degree requirements.

Academic Residency Requirement

It is your responsibility to ascertain whether a period of residence on the Athens campus is required in your major and to plan a program of study accordingly by consulting with your advisor and departmental graduate committee.

Comprehensive Examination

A comprehensive examination may be required, the nature and timing of which is determined by the department. Departments may regulate the number of attempts allowed for passing a comprehensive exam.

Capstone Experience

Conferral of a master’s degree requires the completion of a capstone project, such as a thesis, comprehensive portfolio or paper, exam, practicum, internship, recital, or show. Refer to program information for specific requirements.

Some programs offer students the choice of completing a thesis or completing a non-thesis paper or project. Consult with your advisor and carefully consider your career goals in deciding between a thesis or non-thesis option. Some academic disciplines regard a non-thesis master’s program as a terminal degree program, which may preclude your admissibility to advanced programs in that discipline.

Thesis 

If you are in a thesis program, you will prepare the thesis under the guidance of your thesis director on a subject in the field of your major work. The thesis provides an opportunity for you to formulate and express the results of research and study. Each department prescribes the specific style manual to be followed by its students; in cases where no style manual is specified, the student may work using the style manual of his or her choice. You and your thesis director are responsible for maintaining accepted standards of grammar, sentence structure, punctuation, form, scholarly style, and scholarly integrity in the thesis. See Thesis and Dissertation Policies for information regarding the accepted formatting standards for theses. Visit Thesis and Dissertation Services for more information on deadlines and the thesis submission process.

Oral Thesis Examination

An oral thesis examination is required of all students in a master’s thesis program. The examining committee is composed of the director of the thesis (as chair) and two or more additional faculty members. Committee membership guidelines are set by each college. Each college will have a process and form for formally declaring your thesis committee.

The student and the thesis director, in consultation with members of the examining committee, set a time and place for the examination. The student must present final copies of the thesis to members of the examination committee at least two weeks before the date of the oral examination to allow adequate review of the manuscript. Once the student successfully defends, the student must provide a copy of the signed Report of Oral Defense form to TAD Services (in most cases, this is sent by the student’s home college or department) and submit a copy of the final, post-oral defense document for a post-defense format review. Both the arrangement form and the report form can be found at https://www.ohio.edu/graduate/etd/oral-defense. See Thesis and Dissertation Policies for more information on the thesis submission process.

Time Limit for Master’s Degree

The maximum time allowed between the date when you first initiate graduate study toward a master’s degree and the date when you complete the requirements for the master’s degree is six calendar years. Any master’s degree program that requires more than 40 hours may increase the six-year time limit to seven years. Check with the Graduate College or your graduate department to verify the time limit for your graduate program. If you do not complete your requirements within the time limit, you may be permitted to continue graduate study only if exceptional circumstances are associated with the delay.

The dean of your college may grant a one-time, one-semester extension for the semester immediately following the final semester in which your degree requirements were to have been complete, based on the Time Limit policy as described above.

If circumstances require an extension of time beyond the one-semester dean’s extension, you must apply for readmission to the program by completing a new application form and paying the reapplication fee. The graduate committee of the program and the dean of the college must review the readmission application. The criteria for readmission should be the currency of your courses, project, or thesis. The program may require retaking or adding particular courses, updating the project or thesis, taking additional practicum or internship hours, or fulfilling any degree requirements that have been added since the initiation of your program. If readmission is approved, the specifications for readmission, including the length of time for the readmission, must be presented to you in writing, with a copy placed on file in the Graduate College. If approved for readmission, you must fulfill the degree requirements in effect at the point of readmission.

Time Limit for Stackable Master’s Degree

A master’s degree made up of stacked certificates has the same time limit for completion as any other master’s degree.* If the student begins one or more stackable certificates before being accepted into the master’s degree program toward which the certificates build, the total time from the start of applicable certificates to the completion of the master’s degree cannot exceed eight (8) years.  

*Programs may establish shorter completion timelines, but cannot exceed these established deadlines.

Doctoral degrees at Ohio University are classified into two categories, research and professional/clinical. Research doctorates, typically a Ph.D., are intended to prepare scholars in the sciences, humanities and the arts to carry out significant research and produce scholarly work. In contrast, professional/clinical programs promote an advanced level of expertise of individuals in professional practice, position professionals to assume leadership positions in the workplace, and prepare professionals to integrate, and apply research at organizational, community, and policy levels. 

Professional Doctoral Degree

The professional doctoral degree is granted on the basis of evidence that an advanced level of competency in a defined domain has been achieved. The professional doctoral degree incorporates basic and clinical sciences as the foundation for the acquisition of professional skills and competencies. Professional doctoral training is often the core component of one step in a multi-step credentials process, often required by state licensing boards and professional associations, which provides public assurances of those skills and competencies. For some fields, a professional doctorate is the entry-level degree for clinical practice in that discipline.

A minimum of 70 graduate (semester) hours beyond the bachelor’s degree or 36 beyond a clinical/professional master’s degree must be completed for conferral of a professional doctoral degree.

Advisor / Advisory Committee

A member of the graduate faculty will serve as the student’s primary advisor or on an advisory committee. In some programs, graduate students are assigned to an advisor, and in others graduate students are expected to participate in the selection of their advisors. The advisor / committee must be approved by the doctoral program and also must be consistent with college policy (e.g., “graduate faculty status”). The primary advisor and advisory committee must approve the proposed program of study for the degree, track students’ progress at regular intervals, and recommend degree conferral.

It is recommended that the advisor clearly outline the expectations of the advisee and the responsibilities that the advisor accepts, and it is further recommended that those expectations and responsibilities be in written form and that they be periodically reviewed during a meeting of both parties.

If the advisor-advisee relationship becomes untenable for either the student or the advisor, either party may initiate a change of the relationship. Either party should refer first to departmental policy. If the department does not have a policy in place, the party is encouraged to consult their graduate chair. In the event the graduate chair is the advisor, the department chair should be consulted. If a satisfactory result is not achieved, either party may petition to the associate dean of their academic college.

In those departments in which a student is assigned a mentor who is different than the student’s advisor, a similar process can be followed for changes.

Curricular Requirements

Professional doctoral degrees at Ohio University must provide clearly stated guidelines or standards that are commensurate with doctoral training in the discipline in general and for specializations, if applicable. Minimal guidelines for doctoral training should include standards and methods for evaluating student learning outcomes (knowledge and skills); establishment of an advisory committee with at least one designated mentor for each student; articulation of culminating competencies (e.g., assessed using a comprehensive examination, clinical portfolio, or capstone project), and, if required, rigorous standards for completion of an independent work of scholarship compatible with the norms of the specific academic discipline or profession. Further, doctoral programs should strive to track their graduates’ career placements.

Scholarly Discipline Requirement

The professional doctoral degree is, by definition, oriented to a specialization within a professional domain, for which a national standard-setting or national accreditation body and/or state licensure board sets the standards. Each school/ department determines the auxiliary research/scholarship competencies needed by professional doctoral candidates. Competence is determined by standards and methods established by faculty in the individual degree program.

Academic Residency Requirement

A professional doctorate must articulate requirements, if any, for students’ on-campus presence, either periodic (as in hybrid on-line/on-campus learning model) or continuous.

Time Limit for Professional Doctoral Degree

The student must complete the doctoral program of study within seven calendar years of the date of its initiation as determined by the department and recorded in the Graduate College.

If the student does not complete requirements for the degree within the given period, the student may be permitted to continue in graduate study only if exceptional circumstances are associated with the delay in progress.

The dean of the college may grant a one-time, one-semester extension for the semester immediately following the final semester in which the student’s degree requirements were to have been completed.

If circumstances require an extension beyond one semester, the student must apply for readmission to the program. The application for readmission must be reviewed by the graduate committee of the program and the dean of the college. Criteria for readmission should be the currency of the student’s knowledge of (1) required academic content areas, (2) clinical/professional literature, (3) professional skills and competencies, and (4) research methods and techniques. The program may require additional coursework, a retaking of the comprehensive examination, modifications (in part or in whole) to the scholarship project, and fulfilling any degree requirements that have been added since the student’s initial enrollment into the program. If readmission is approved, the specifications for readmission, including the length of time for the readmission, must be presented to the student in writing, with a copy filed with the Graduate College. If approved for readmission, the student must fulfill all degree requirements in effect at the point of readmission.

Research Doctoral Degree

The doctoral degree is granted on the basis of evidence that the student has achieved a high level of scholarship and proficiency in research rather than solely on the basis of successful completion of a prescribed amount of coursework. The student’s competence and ability to work independently and write creatively are established by qualifying and comprehensive examinations and the quality of a dissertation submitted as an account of the student’s original research.

A minimum of 90 graduate (semester) hours beyond the bachelor’s degree must be completed for conferral of a doctoral degree.

Advisor / Advisory Committee

A member of the graduate faculty will serve as the student’s primary advisor or on an advisory committee. In some programs, graduate students are assigned to an advisor, and in others graduate students are expected to participate in the selection of their advisors. The  advisor / committee must be approved by the program and also must be consistent with college policy (e.g, “graduate faculty status”). The primary advisor and advisory committee must approve the proposed program of study for the degree, track students’ progress at regular intervals, and recommend degree conferral. Graduate work completed at another university will be considered by the respective graduate committee and the student’s advisory committee in the development of the student’s program of study.

It is recommended that the advisor clearly outline the expectations of the advisee and the responsibilities that the advisor accepts, and it is further recommended that those expectations and responsibilities be in written form and that they be periodically reviewed during a meeting of both parties.

If the advisor-advisee relationship becomes untenable for either the student or the advisor, either party may initiate a change of the relationship. Either party should refer first to departmental policy. If the department does not have a policy in place, the party is encouraged to consult their graduate chair. In the event the graduate chair is the advisor, the department chair should be consulted. If a satisfactory result is not achieved, either party may petition to the associate dean of their academic college.

In those departments in which a student is assigned a mentor who is different than the student’s advisor, a similar process can be followed for changes.

Typically, when the dissertation proposal is nearing approval, the graduate committee will forward to the office of the dean of the college in which the student is enrolled a recommendation for appointment of a dean’s representative, together with the names of other dissertation committee members and the title of the student’s dissertation. Committee membership guidelines are set by each college. The committee must consist of at least three members representing the range of content in the student’s program of study, in addition to the representative from the dean’s office.

Program of Study

Students must adhere to the Program of Study guidelines of their academic college.

Scholarly Discipline Requirement

The doctoral degree by definition is research-oriented, and each program determines the auxiliary research competencies needed by doctoral candidates. Competence is determined by standards and methods established by the individual program. If the student is expected to demonstrate proficiency in one of the scholarly disciplines in which examinations are arranged by the dean’s office (e.g., statistics, computer science, or foreign language), the student must file an appropriate intent form. This form is available from and should be filed with the office of the dean of the college in which the student is enrolled. The student must be registered for a minimum of two hours in the semester in which he/she takes the examination.

The French, German, Russian, and Spanish proficiency examinations of the Educational Testing Service are given at Ohio University several times during the year. Information and application forms are available at the Department of Modern Languages, Gordy Hall 283.

Academic Residency Requirement

Normally, at least two academic semesters of the doctoral program are in continuous residence on the Athens campus in an institutional full-time status (registration for 9 graduate credits).

The continuous residence requirement applies to the period of graduate study following the completion of the master’s degree or the completion of at least 30 graduate credits.

Comprehensive Examination

When coursework is essentially completed, and upon the recommendation of the advisory committee, the student will take a comprehensive examination to establish the student’s mastery of the fields of specialization and readiness for advanced research. The results of the examination must be reported within one week to the office of the dean of the college in which the student is enrolled on a form provided by the dean’s office.
 
A copy of this form is sent to the Graduate College for inclusion in the student’s academic file.

Admission to Candidacy

Admission to candidacy is achieved after the student has  completed the following steps:

1.    Formation of the dissertation committee (including the dean’s representative), which may be the same as the student’s advisory committee,
2.    Approval of the research proposal by this committee,
3.    Successful completion of the comprehensive examination, and
4.    Satisfaction of all required scholarly disciplines.

Doctoral committee membership is determined by college policy. Check with the dean’s office for specific information.

Forms indicating completion of the above steps are available from and filed in the office of the dean of the college in which the student is enrolled. The student is not permitted to schedule the oral examination of the dissertation until the student has met all requirements for admission to candidacy.

A copy of the student’s admission-to-candidacy letter is sent to the Graduate College for inclusion in the student’s official file.

Dissertation

A dissertation, the scholarly account of research in the new area of knowledge, is submitted by each candidate. Each program prescribes the specific style manual to be followed by its doctoral candidates. See Thesis and Dissertation Policies for information regarding the accepted formatting standards for dissertations, and visit https://www.ohio.edu/tad for more information on deadlines and the dissertation submission process

Oral Dissertation Examination

An oral dissertation examination is required of all doctoral candidates. The examining committee is composed of the candidate’s entire dissertation committee (including the representative of the dean of the college in which the candidate is enrolled) unless otherwise specified by the Associate Dean for the Graduate College. The student must present final copies of the dissertation to members of the examining committee at least two weeks before the date of the oral examination to allow adequate time for review. The final arrangements for the examination must be completed through the office of the dean of the college in which the candidate is enrolled at least 10 days prior to the examination. The details of the examination, including time and place, must be completed by the doctoral candidate and sent to the dean’s office of the college for posting.

The doctoral candidate is also responsible for preparing the Report of Oral Defense form and taking this to the oral defense. Once the candidate successfully defends, the candidate must provide a copy of the signed Report of Oral Defense form to TAD Services (in most cases, this is sent by the student’s home college or department) and submit a copy of the final, post-oral defense document for a post-defense format review. Both the arrangement form and the report form can be found at https://www.ohio.edu/graduate/etd/oral-defense. See Thesis and Dissertation Policies for more information on the dissertation submission process.

Time Limit for Research Doctoral Degree

The student must complete the doctoral program of study within seven calendar years of the date of its initiation as determined by the department and recorded in the Graduate College.

If the student does not complete requirements for the degree within the given period, the student may be permitted to continue in graduate study only if exceptional circumstances are associated with the delay in progress.

The dean of the college may grant a one-time, one-semester extension for the semester immediately following the final semester in which the student’s degree requirements were to have been completed.

If circumstances require an extension beyond the one-semester dean’s extension, the student must apply for readmission to the program. The application for readmission must be reviewed by the graduate committee of the program and the dean of the college. Criteria for readmission should be the currency of the student’s knowledge of (1) the required work, (2) research literature, and (3) research methods and techniques. The program may require additional coursework, retaking the oral/written comprehensive examination, changing or updating the dissertation, or fulfilling any degree requirements that have been added since the initiation of the student’s program. If readmission is approved, the specifications for readmission, including the length of time for the readmission, must be presented to the student in writing, with a copy placed on file in the Graduate College. If approved for readmission, the student must fulfill the degree requirements in effect at the point of readmission.

Certificate Requirements

Certificates can be completed in non-degree status or concurrently with a degree program. Consult the program page for individual certificates in this catalog for eligibility information regarding degree versus non-degree status and eligiblity for inclusion in a stackable master’s degree. Instructions for adding a certificate to an existing degree program are located elsewhere in this section. 

Time Limit for Certificate in Non-Degree Status

The student must complete curriculum requirements for the certificate within the allotted time.

• Under fifteen (15) credits - three (3) years 
• Fifteen (15) or more credits - four (4) years

Time to completion begins with the term the certificate is added. If at the end of the time to completion a student has not completed their certificate, the certificate plan will be removed. If the student is not enrolled in a degree or other certificate/non-degree program, their status as a student will be terminated.

A student or former student whose time to certificate has elapsed may reapply to certificate. Readmission is not guaranteed and applicability of prior coursework to certificate is at the discretion of the admitting certificate program.

Certificates Combined into a Stackable Master’s Degree

All certificates applied toward completion of a stackable master’s degree must be completed within the time limit of the stackable degree.

Theses and dissertations must meet all posted deadlines for graduation in a given semester. All deadlines are firm and apply to all written theses and dissertations for all colleges. All students must be registered for a minimum of one (1) credit hour in the current term to receive thesis/dissertation services, including defense of the thesis or dissertation, formatting approval, and final approval from TAD Services. Regarding the accepted formatting standards for theses and dissertations, the TAD Services website is a resource provided by the Graduate College to aid in formatting the document. Students may download a template pre-loaded with acceptable typefaces, heading styles, margins, and required front-of-document pages. Formatting guidelines and training manuals are also available at https://www.ohio.edu/graduate/etd/format-training-and-troubleshooting. Deadlines for each semester and an overview of the entire submission process can also be found on the TAD website. Doctoral students are also required to complete the Survey of Earned Doctorates.

It is recommended that students submit their document to TAD Services for a preliminary format review before the Oral Defense. This may occur at any time, but TAD Services requires at least 4 chapters or 75 percent of the document for review, including the abstract, references, table of contents and lists of tables and figures. After the dissertation has been approved by the student’s committee, thesis or dissertation director, and dean, the document should be submitted to TAD Services for a final format review. The student is responsible at this time for providing a copy of the Report of Oral Defense form to TAD Services (in many cases, this is sent by the student’s home college or department). After the format has been approved, the final version and an electronically signed PDF of the document will be returned to the student for upload to OhioLINK, a consortium of Ohio University and college member libraries and the State Library of Ohio. Once all steps have been completed, TAD Services sends an email with the subject line “TAD Process Complete” to the college dean’s office, advisor, graduate director and student with the final document attached, noting the document format has been accepted and the student has completed all the steps in the TAD process. For detailed information regarding all requirements for submitting theses and dissertations, please visit https://www.ohio.edu/tad.

Copyright for Theses or Dissertations

Dissertations or theses can be copyrighted at the time the manuscript is complete. A registered copyright creates a public record of ownership and is necessary for future legal action. To register your copyright, go to https://www.copyright.gov/registration/ to complete the online form, pay the applicable fee, and upload your final manuscript in PDF file format. For more information regarding copyright registration, go to www.copyright.gov. It is recommended that filing for a copyright occur at the time the final document is submitted to TAD Services. For further information, contact TAD Services tad@ohio.edu.

Restricted Publication of Theses or Dissertations

Publication delays are generally requested if students are concerned their online manuscripts may restrict their ability to publish derived or exact text from the manuscript in the form of articles, poems, short stories, or in book format after graduation or if a patent is pending. TAD Services strongly suggest a student request a publication delay if they plan to publish exact text from their manuscript. Before requesting a publication delay, however, students are encouraged to contact publishers to find out which companies consider ETDs as previously published works. A requested publication delay can be applied to both the ProQuest/UMI and OhioLINK.

Publication Delay requests can be for one to five years in yearly increments, with an extension of up to an additional five years. The publication time delay period begins on the first day of the month following the month of graduation. The graduate is responsible for submitting a request to extend the publication delay before the expiration of the first delay.

The Publication Delay form will allow a student to delay publication for one or two years, but may be renewed for up to a maximum of 5 years if, in the judgment of the office, the data upon which the thesis or dissertation are based are proprietary and will not be made available in the public domain until the appropriate time. You must submit the request, with a signature and the reason for the request to tad@ohio.edu.

A thesis or dissertation completed at Ohio Universiy is withheld from the public only if it has been approved for delayed publication following the procedures outlined above or if a question of plagiarism, libelous or abusive statements, or falsification or misrepresentation of data is raised, in which case the manuscript is withheld until the issue has been resolved.

A graduate student who gives birth, whose partner gives birth, or who adopts, is, for each occurrence, entitled to an automatic one-semester extension to the time limit. To claim this extension the student must notify their program, their academic college, and the Graduate College, and provide the Graduate College with documentation such as a birth certificate. They are also entitled to appropriate extensions to intermediate program deadlines. A student may not be dismissed from a program because they gave birth, had a partner who gave birth, or adopted.

Information about the Parental Paid Leave of Absences Policy for graduate students with graduate appointments is on the Graduate College website.

Transfer of Credit

Students may request transfer of credit from an accredited university within the limits of this catalog. Any request for transfer of credit must be recommended by your advisor and departmental graduate committee before final review and acceptance by your dean’s office. No letter grades will appear on your Ohio University transcript for transferred courses, nor will they be calculated in your GPA. Only courses counting toward an Ohio University degree are eligible to appear on the Ohio University transcript as transfer credit. 

Transfer Eligibility

To be eligible for transfer, courses must be

1. Earned through an accredited university,
2. Designated as graduate credit at the institution where taken,
3. Letter graded B or better,
4. Earned within the pasts five years,
5. Applicable toward a graduate degree at the institution where taken, and
6. Earned in courses taught by members of that institution’s graduate faculty.

Master’s degree programs in the Center for International Students may allow transfer of credit for less commonly taught languages as outlined in the Center’s degree program descriptions. 

Credits requested for transfer cannot have been used to satisfy requirements for completion of another degree. Courses equivalent to those at Ohio University cannot be transfered for credit and also be taken for credit at Ohio University. Credit is not accepted for courses taken by correspondence.
 

Transfer Credit Limits

Master’s degrees

• Programs of 30 hours - Eight (8) semester credit hours.
• Programs longer than 30 hours - No more than 25 percent of the total graded coursework requirements for the degree.

Doctoral degrees

There is no set limit to the number of credit hours that adhere to transfer eligibility guidelines.

Certificates

• Certificate programs of 12 hours or fewer - A maximum of one course (up to 4 credit hours) 
• Certificate programs longer than 12 hours - No more than 25 percent of the total graded coursework requirements.  

Grad Mass Hours

Students who enter Ohio University with post-baccalaureate degrees granted by another accredited university will receive graduate credit hours per State of Ohio subsidy requirements. This is reflected on the Degree Audit Report (DARS) as Grad Mass hours. Master’s equivalent degrees are credited as 34 Grad Mass hours. Doctoral equivalent degrees are credited as 80 Grad Mass hours.

Adding Degrees and Certificates

Definitions of dual degrees and stacked certificates are found here. Technology fees are assessed for each college to which you have an active program for every term you are registered. Students who wish to remove technology fees must withdraw from the program with a written request to the Graduate College. Technology fees are not removed retroactively from previous semesters. A student who has withdrawn must reapply and be readmitted to the program dropped.

International students with an F-1 or J-1 visa seeking to add an additional degree either as an Ad-hoc Dual Degree or as a Second/Additional Degree must meet with an advisor in International Student and Faculty Services to have a new visa document issued prior to registering for a new degree program.

Adding a degree 

Each new degree requires an application and admission to the new degree program. A completed Dual Degree/Dual Program form must be submitted for review before admission is finalized.

Note: students admitted in direct-to-Ph.D. programs may submit an update of program form to add the master’s degree in that same discipline.

Adding a certificate to a current degree 

Submit an Update of Program form to the Graduate College. If courses are being shared between the degree and the certificate, a Dual Degree/Dual Program Form must also be submitted.

Adding a certificate after completion of a degree or prior certificate

Submit a Certificate application. If courses from a previously completed degree or certificate are being shared with the new certificate, the application also needs to include a completed Dual Degree/Dual Program form.

Sharing Credit Hours Between Programs

A limited number of credit hours earned at Ohio University can be shared between each degree or between a degree and a certificate. A maximum of ten (10) semester hours can be shared between each degree program. Academic programs can set more restrictive limits to shared credits.

• Individual courses cannot be shared between certificate programs.
• Individual courses cannot be applied to more than two programs.
• Each degree must have a separate capstone project (e.g., thesis, portfolio, portfolio, recital), and courses covering these cannot be shared.
• Dissertation courses or any course designated “doctoral” cannot be counted toward a concurrent or subsequent master’s degree or certificate.
• Programs can apply more restrictive limits to applying courses to additional degrees or certificates.

Programs may establish their own criteria, based on appropriate disciplinary standards, for the length of time that Ohio University credit taken while enrolled in one degree or certificate program will be accepted toward another degree or certificate. 

You can make the following changes to your academic program by submitting a completed Update of Program form. The form is located on the Graduate College website. Submit the completed form to the Graduate College for processing.

• Adding a master’s degree in a program where the student is currently seeking a Ph.D.
• Changing instructional tracks within the same degree program.
• Changing from the Ph.D. to the master’s degree in the same degree program
• Adding or removing a certificate on a current degree program.
• Updating an existing degree program due to program restructuring within that degree program.
• Switching plan codes between on-line delivery and on-campus delivery within the same program.
   

Catalog of Entry

Your catalog of entry sets the requirements for your degree program. You must either (a) meet the requirements set forth in the Graduate Catalog at the time of your initial registration in a graduate degree or certificate program, or (b) should you choose to follow the requirements of a later catalog, meet those requirements in their entirety.

In the event of changes to degree programs, departments are expected to make appropriate adjustments to allow you to fulfill the requirements of the initial program of study.

Students who reapply after their time limit has expired must meet the Graduate Catalog requirements in effect at the time of readmission.

Graduation is not automatic. You must apply for graduation through the Registrar’s Office and pay the graduation fee by the date indicated in the University calendar. Apply for graduation online. This application initiates the process that informs your college to check for fulfillment of degree requirements. The process culminates with the entry of the college, certificate, degree, and date of degree conferral on your permanent academic record. At the end of this process, your graduation grade point average is determined.

You must submit all work to be applied toward meeting degree requirements no later than the last day of classes of the semester in which you expect to graduate. Additional deadlines to be met by students writing theses or dissertations are available in the office of the dean of the college in which you are enrolled.

International students in F–1 or J–1 status are encouraged to see an advisor in International Student and Faculty Services during the semester in which they plan to graduate to discuss their immigration status.

If you fail to meet the requirements for graduation, you must reapply for the semester in which you plan to complete the requirements. Failure to reapply will result in you not graduating and your degree not being conferred. 

Questions about applying for graduation may be sent to graduation@ohio.edu.

Certificate Conferral (non-degree)

When you have completed the course requirements for a certificate you must apply for certificate conferral through the Registrar’s Office. 

Ohio University holds semiannual commencement ceremonies, at the close of fall and spring semesters. Students finishing their degrees in summer or fall participate in the fall ceremony, while spring graduates participate in the spring ceremony.

Commencement information is available online at www.ohio.edu/commencement.

Academic attire appropriate to the person’s degree level must be worn by candidates at the commencement exercises. Details for purchasing academic attire are available on the commencement web page. Academic regalia for both master’s and doctoral students includes a hood. Master’s students wear their hoods throughout the ceremony. Doctoral students are hooded as part of the ceremony.

Doctoral graduates who have cleared all university obligations can pick up their diploma immediately following the commencement ceremony. Graduates who are unable to attend the commencement ceremony will have their diplomas mailed to them.

Doctoral Hooding

Doctoral graduates are hooded at both the fall and spring commencement ceremonies. During the hooding exercise, a faculty member places the hood over the graduate’s head, signifying completion of the doctoral degree. In order to participate in hooding, doctoral candidates must have completed all degree requirements and be fully cleared for degree conferral. Doctoral students are accompanied by a faculty escort of appropriate academic rank, traditionally, the student’s academic mentor, dissertation or program chair. Each student is limited to one escort. If the dissertation is submitted with co-chairs, both dissertation advisors can accompany the student.

Doctoral graduates must register through the Graduate College to participate in the hooding exercises within the commencement ceremony. Registration details, deadlines, and a link to the registration form are posted on the Graduate College webpage at https://www.ohio.edu/graduate/current-students/commence.

Transcripts

At the conclusion of the semester after grades are recorded, the college offering the degree for which you applied will review your degree audit report and academic record to determine whether you have completed all degree requirements. If all degree requirements are complete your record will be updated to reflect the degree(s) and certificate(s) earned. 

Degree-bearing transcripts will be available approximately four to six weeks after graduation. If you wish your transcript(s) to indicate your recently conferred degree, you must specifically indicate this on your request. Please note that same day transcripts process immediately and may not include grades or degrees. If you are unsure if your degree has been conferred and you want your transcript to reflect degree conferral, please do not order a same day transcript. Transcripts will not be mailed for students with financial or other obligations to the University. If you have questions concerning your transcript, please contact the Office of the University Registrar, 740.593.4200 or transcripts@ohio.edu.
 

Diploma

One diploma is printed for each degree completed and will be mailed to the address you provided on your application for graduation. This diploma is mailed approximately 6 - 8 weeks after the semester ends. An email will be sent to your OHIO email address indicating when your diploma is mailed. If your diploma mailing address changes or you have questions concerning your diploma, please contact the Office of the University Registrar, 740.593.4196 or graduation@ohio.edu. Please note that your diploma will not be mailed if you have financial or other obligations to the University.

Once your diploma is mailed you will be eligible to purchase a Certified Electronic Diploma (CeDiploma). A CeDiploma is an official, highly secure electronic copy of your Ohio University diploma that may be downloaded and shared for a lifetime. Additional information is on the Registrar’s Office website (hyperlink: https://www.ohio.edu/registrar/CeDiploma-Benefits.cfm) 

If you have not received your diploma within eight weeks after the close of the semester, please contact the Registrar’s Office at 740.593.4196 or graduation@ohio.edu. A letter will be mailed to you if you have not met your degree requirements and a diploma is not being mailed. You must reapply for graduation in the semester in which you will complete your degree requirements.